Do you have a lot of Spam messages in your Spam view? I seem to get between 10 and 15 Spam messages per day. Some people like to keep their Spam view empty, so they constantly delete whatever is in there. But is there an easy way to "Delete All" Spam? Read on for the answer.... Simply put, there is currently no way to simply "Delete all Spam" if the number of Spam messages exceeds one screenful of messages. You can, however, delete them one screen at a time. You first need to click on the "All" link under the "Delete Forever" button while in the Spam view. Next, click the "Delete Forever" button. This deletes that screenful of Spam. If you have more thatn one screenful of Spam messages, repeat this for all screens of Spam. Note that if you have hundereds of Spam messages (which is not unusual) this could take a short while to delete them all.
But here's a tip: Just don't forget that Gmail automatically manages Spam for you by deleting any Spam that is over about 30 or so days old. Even though you may accumulate lots of Spam, letting Gmail auto-manage it for you can have its benefit. For example, if you inadvertently mark a message as Spam, you can always go into the Spam view and move it back to the Inbox--this which "unmarks" the message as Spam.
Though you may have the urge to just delete all Spam as you get it, why not let Gmail manage it?
Saturday, September 1, 2007
New Feature! Select ALL conversations
New feature!Deleting Spam and emptying Trash in Gmail just got a whole lot easier! Instead of being limited to deleting just a page-at-a-time, Gmail now lets you select all Spam and Trash conversations for deletion in one simple step. Read on to see some screenshots of the new features...
Yet another example of Google refining Gmail's capabilities.
One of the great annoyances of managing Gmail has been in dealing with Spam and Trash. When you had more than screenful of messages, clicking "select all" would only select all messages on the current screen. Deleting numerous messages could mean navigating multiple screens just to select and delete.
The Trash view now displays the message "Empty Trash now (messages that have been in Trash more than 30 days will be automatically deleted)" Here's a screenshot:
When you click on the "Empty Trash now" link, Gmail will display a confirmation prompt displaying the number of conversations it will delete. Click "OK" to delete, or "Cancel" to not delete.
For Spam, the Spam view now displays the message "Delete all spam messages now (messages that have been in Spam more than 30 days will be automatically deleted)" Here's a screenshot:
Yet another example of Google refining Gmail's capabilities.
Five New Features Launched!
Gmail has just rolled out 5 new features to add to Gmail's arsenal including new Mobile Phone access.
-Forward all
-Reply on top
-Embarrassment-reducing new message notifications
-Chat while your friends are offline
Read on to see the details of these new features....
Gmail On Your Mobile Phone
Point your phone to gmail.com/app, download it the app, and you can access Gmail on your phone with just a click or two.
Some neat features:
- It has the same Gmail interface you know and love
- Your account stays synchronized whether you access it from your computer or the phone
- You can easily view attachments such as photos, documents and .pdf files
To learn more about Gmail for mobile devices, visit this page: http://www.google.com/mobile/gmail/#utm_source=en-cpp-g4mc-gmnew&utm_medium=cpp&utm_campaign=en
Just be sure to check out the phone compatibility at their Supported Mobile Phone link at http://mail.google.com/support/bin/answer.py?answer=50425 Not all phones are supported (mine isn't.)
Forward all
When viewing a conversation, you can now click the "Forward all" link to forward the entire conversation instead of just one message.
Reply on top
Now you don't hacve to scroll all the way to the bottom of a message to find the “Reply” link. Now there's a Reply button right on top. It also has a nice dropdown menu with many other options. Just click the little dropdown arrow. And don't forget that if you have Keyboard Shortcuts enabled, you can always press the "r" key to reply.Embarassment-reducing new message notifications
Have you ever replied to a message only to find out that someone sent a reply right before you? Now, if someone sends a reply while you're in the middle of reading or replying to a conversation, you'll get a notification that a new message has arrived. Click "update conversation" to upate the view to see what you’ve missed.
Chat while your friends are offline
If you're chatting with a friend who goes offline, your friend will be able to see whatever you typed the next time he or she goes online.
New Feature! Gmail adds POP "Mail Fetcher"
Gmail now lets you to fetch mail from up to 5 of your other, POP-enabled non-Gmail accounts! And once the messages are pulled into Gmail, you can leverage all of Gmail's great features. (Note that nor all email services support POP access.) As of this writing, Gmail states that this feature is currently only enabled for a limited number of users. They're working on making it more available soon. Read on to see if you have access to Mail Fetcher, and how to set it up....
First off, let's see if you have access to Mail Fetcher. Click on the Settings link and click the Accounts tab. If you see a section titled "Get mail from other accounts:" then you should have access. Click the "Add another mail account" link, and a window will open. Enter your email address, and click "Next". Fill in the required information about your POP account, and click the "Add Account" button. You can add up to 5 accounts.
You can specify if Gmail will leave a copy of the messages on the server or not. If you opt not to leave messages on the server, then they will be effectively "moved" to Gmail, clearing off of the server. This means you don't have to manage email in two places. This is pretty standard.
You can also specify if Gmail connects using a secure connection (SSL).
Now comes the real power! You can define how Gmail will handle the messages once they are received. There are two additional settings that you can optionally configure:
Label incoming messages
If you'd like to automatically label all messages that are retrieved from your non-Gmail account, select this option. You can choose to use the predefined label (set to your email address by default), you can select an existing label, or you can create a new one from the drop-down list. If you are pulling from multiple accounts, this lets you nicely "flag" from accounts they are coming from. And if you decide not to use this option, then all messages seamlessly arrive into your Inbox unlabeled. It is unclear at this time if messages pulled in using Mail Fetcher are processed by Filters.
Archive incoming messages
Mail from this account can be archived directly, without showing up in your Inbox. You may want email from a specific account to be pulled into your Gmail account, but you may want it to bypass your inbox. An example might be a mailing list account. Just have it auto-Labeled and auto-archived, and the messages will nicely show up in that Label view, but they won't clutter the Inbox.
Finally, once your account has been successfully added, you'll have the option of setting up a custom "From" address. This allows you to compose messages in Gmail, but have them appear to be sent from your other email account. This is existing functionality, but can now be tied to specific Mail Fetch accounts.
Once set up, Gmail will check your other accounts on a regular basis (the frequency is unknown at this time.) New mail will appear automatically in your Gmail account (the location depending on the settings you defined.) At any time, you can always disable Mail Fetch for specific accounts from the Accounts tab of your Settings page.
Once again, Gmail provides new capabilities that really enhance and improve upon its already great feature set. This new feature is not revolutionary, but it helps make Gmail a more complete solution.
Source: Jimstips.com
First off, let's see if you have access to Mail Fetcher. Click on the Settings link and click the Accounts tab. If you see a section titled "Get mail from other accounts:" then you should have access. Click the "Add another mail account" link, and a window will open. Enter your email address, and click "Next". Fill in the required information about your POP account, and click the "Add Account" button. You can add up to 5 accounts.
You can specify if Gmail will leave a copy of the messages on the server or not. If you opt not to leave messages on the server, then they will be effectively "moved" to Gmail, clearing off of the server. This means you don't have to manage email in two places. This is pretty standard.
You can also specify if Gmail connects using a secure connection (SSL).
Now comes the real power! You can define how Gmail will handle the messages once they are received. There are two additional settings that you can optionally configure:
Label incoming messages
If you'd like to automatically label all messages that are retrieved from your non-Gmail account, select this option. You can choose to use the predefined label (set to your email address by default), you can select an existing label, or you can create a new one from the drop-down list. If you are pulling from multiple accounts, this lets you nicely "flag" from accounts they are coming from. And if you decide not to use this option, then all messages seamlessly arrive into your Inbox unlabeled. It is unclear at this time if messages pulled in using Mail Fetcher are processed by Filters.
Archive incoming messages
Mail from this account can be archived directly, without showing up in your Inbox. You may want email from a specific account to be pulled into your Gmail account, but you may want it to bypass your inbox. An example might be a mailing list account. Just have it auto-Labeled and auto-archived, and the messages will nicely show up in that Label view, but they won't clutter the Inbox.
Finally, once your account has been successfully added, you'll have the option of setting up a custom "From" address. This allows you to compose messages in Gmail, but have them appear to be sent from your other email account. This is existing functionality, but can now be tied to specific Mail Fetch accounts.
Once set up, Gmail will check your other accounts on a regular basis (the frequency is unknown at this time.) New mail will appear automatically in your Gmail account (the location depending on the settings you defined.) At any time, you can always disable Mail Fetch for specific accounts from the Accounts tab of your Settings page.
Once again, Gmail provides new capabilities that really enhance and improve upon its already great feature set. This new feature is not revolutionary, but it helps make Gmail a more complete solution.
Source: Jimstips.com
Gmail Now Opened to Everyone!
Gmail, Google's free Web-based email service, has swept the world, and has become very, very popular. Unfortunately, access to Gmail (and Google Mail in the UK) has always been by by invitation only. But no more! Anyone can now get a Gmail account. Just go to Gmail.com and click the "Sign up for Gmail" link. It's that simple!
But having a Gmail account means more than just Web-based email. A Gmail account opens the door to many other excellent Google-related applications and services. By creating a Gmail account, you will gain access to personalize other Google-based applications including Google Maps, Google News, Picasa 2, Google Pages, Google Reader, Google Docs & Spreadsheets, and lots of other goodies.
Admittedly, getting a Gmail invitation has not been a problem for most, but this should open up Gmail to a much larger audience. Oh, and as always, come here for your Gmail tips!
But having a Gmail account means more than just Web-based email. A Gmail account opens the door to many other excellent Google-related applications and services. By creating a Gmail account, you will gain access to personalize other Google-based applications including Google Maps, Google News, Picasa 2, Google Pages, Google Reader, Google Docs & Spreadsheets, and lots of other goodies.
Admittedly, getting a Gmail invitation has not been a problem for most, but this should open up Gmail to a much larger audience. Oh, and as always, come here for your Gmail tips!
Deleting A Message And Moving To The Next
This tip comes from a question asked by a site visitor, Daree: "I was wondering how you can delete an email and advance to the next email in your folder. Currently when I delete an email I am reading, it takes me back to the inbox. Yahoo has this option but it seems that Gmail doesn't offer it from the Settings link at the top." The function that Daree asks for is not specifically available, but there is a partial solution--more of a workaround, actually. Read on to learn how to at least get close to this functionality....
First, you need to have "Keyboard shortcuts" turned on. To do this, click the "Settings" link in the upper right of your Gmail screen, and look for the "Keyboard shortcuts:" section. Select "Keyboard shortcuts on", and than click the "Save Changes" button.
Now, while viewing a message, simply press the "#" key (that's shift-2 on US keyboards) and the message will be deleted. But wait, it takes you back to the list, right? Not exactly what we want. But notice that the message prior to the one you just deleted is now "indicated" by the black arrow next to it. Now, simply press either the "o" key or the "Enter" key, and that indicated message will open up.
While this isn't exactly the functionality we are looking for, and it does require an extra keypress, the end result is that you are where you want to be, and it is all be done from the keyboard without having to grab the mouse. It also opens up some other (hopefully) powerful functions making things more flexible. For example, to further expand on the above, once you are back at the message list after deleting a message, pressing the "k" and "j" keys will move you up and down respectively through the list of messages. You should notice the black arrow on the left of the list moving up and down when you press those keys. Pressing "o" or "Enter" will opens the indicated message.
Further, if you see a message in the list that you want to delete without opening, you can just delete it using the "#" key...well, almost. In this case, as with using the mouse, the message is "indicated" by the black arrow, but it is not "selected" (ie: the checkbox is not checked) so just first press the "x" key to select the message and the checkbox toggles. You can open it, delete it, archive it, or a host of other things.
Gmail packs a LOT of power, but unfortunately, not all of its functions are intuitive. That said, check out Gmail's "Keyboard Shortcuts" help screen found here...
http://mail.google.com/support/bin/answer.py?answer=6594
...where you'll find lots of useful (but not always intuitive) keyboard shortcuts.
Finally, if you feel that this functionality would benefit the Gmail community, consider suggesting it to the Gmail developers by following this link:
http://mail.google.com/support/bin/request.py?contact_type=suggest
Gmail is very powerful, and comparisons with competing solutions are inevitable. While not all features will ever match up exactly, there are often solutions that can provide similar function.
Source: Jimstips.com
First, you need to have "Keyboard shortcuts" turned on. To do this, click the "Settings" link in the upper right of your Gmail screen, and look for the "Keyboard shortcuts:" section. Select "Keyboard shortcuts on", and than click the "Save Changes" button.
Now, while viewing a message, simply press the "#" key (that's shift-2 on US keyboards) and the message will be deleted. But wait, it takes you back to the list, right? Not exactly what we want. But notice that the message prior to the one you just deleted is now "indicated" by the black arrow next to it. Now, simply press either the "o" key or the "Enter" key, and that indicated message will open up.
While this isn't exactly the functionality we are looking for, and it does require an extra keypress, the end result is that you are where you want to be, and it is all be done from the keyboard without having to grab the mouse. It also opens up some other (hopefully) powerful functions making things more flexible. For example, to further expand on the above, once you are back at the message list after deleting a message, pressing the "k" and "j" keys will move you up and down respectively through the list of messages. You should notice the black arrow on the left of the list moving up and down when you press those keys. Pressing "o" or "Enter" will opens the indicated message.
Further, if you see a message in the list that you want to delete without opening, you can just delete it using the "#" key...well, almost. In this case, as with using the mouse, the message is "indicated" by the black arrow, but it is not "selected" (ie: the checkbox is not checked) so just first press the "x" key to select the message and the checkbox toggles. You can open it, delete it, archive it, or a host of other things.
Gmail packs a LOT of power, but unfortunately, not all of its functions are intuitive. That said, check out Gmail's "Keyboard Shortcuts" help screen found here...
http://mail.google.com/support/bin/answer.py?answer=6594
...where you'll find lots of useful (but not always intuitive) keyboard shortcuts.
Finally, if you feel that this functionality would benefit the Gmail community, consider suggesting it to the Gmail developers by following this link:
http://mail.google.com/support/bin/request.py?contact_type=suggest
Gmail is very powerful, and comparisons with competing solutions are inevitable. While not all features will ever match up exactly, there are often solutions that can provide similar function.
Source: Jimstips.com
Enhancement: "Univeral Navigation Bar"
Google has recently enhanced some navigational features across most of its offerings by providing a recognizable and (somewhat) consistent "Universal Navigation Bar" at the top left of every page:
This feature lets you quickly move to other Google applications with ease (and without having to remember the URL!) Read on for a brief description of the new interface...
A source at Google explains that the Universal Navigation Bar will show its "nearest neighbors". This means that, depending on what Google page you are on, the choice of links will differ, presenting you with "related" Google offerings. For example, on a Google search results page, you'd see links to "Images" and "News", because those are related search offerings. On the other hand, if you are in Gmail, you'll see links to Google's "Calendar" and "Documents" applications instead.
Here is an example of the Universal Navigator Bar as seen in Gmail:
Here it is as seen on the main Google search page:
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